For trips that last days, not hours.
Treks, expeditions, safaris, sailing trips, retreats — big-ticket bookings paid over time, real departure calendars, and travelers whose passports you need long before they arrive.
The trip sold months ago — the chasing never stopped.
The deposit came by bank transfer, so a spreadsheet tracks who has paid what. The balance reminder is a note in a calendar. Passport scans sit somewhere in an inbox thread, the dietary list is three emails long, and the manifest gets typed up the night before departure.
A big price tag does not have to stop the booking
- Deposits and payment plans. Travelers commit with a deposit and pay the balance in installments, collected automatically as departure approaches.
- Get paid without chasing. Automatic collection, retries, and a self-service portal — you stop emailing customers about overdue payments. Cancellation tiers and clean refunds keep long-lead bookings tidy.
- You own every payment. Travelers pay straight into your own Stripe account — Samba never holds your money or delays your payout. Vital when lodges, guides, and permits are paid months ahead.
A whole season of departures, set up once
- Departure calendars on autopilot. Generate a whole season of dates from one recurrence rule, with capacity, cutoffs, and minimum group sizes per trip.
- Bespoke and private trips. Accept request-to-book inquiries for custom dates. Samba spins up a private departure sized to that exact group.
- Capacity that manages itself. Trips sell out and re-open automatically, so a small-group expedition never oversells its 8 spots.
Everything you need before day one
- Passports, diets, and emergency contacts, collected automatically after booking — no pre-trip spreadsheet scramble.
- Self-building manifests. See and print exactly who is coming, what they need, and who to call — ready for guides and suppliers, and including who is leading.
- Vehicles, boats, and gear as real capacity. Resources are attached to departures and cannot be double-allocated — the support van on this week’s departure cannot be promised to next week’s overlap.
Trip pages worth the price tag
- Rich, story-led trip pages. Day-by-day itineraries, route maps, galleries, inclusions, guides, and FAQs that do justice to a flagship trip.
- On-brand throughout. Your colors, fonts, and logo across every trip page.
- Guides on the roster. Keep guides and field staff in Samba, assign them to departures, and give each a schedule of exactly what they are leading.
You sell the trip. Samba takes the deposit, collects the balance, gathers the passports, and hands your guide the manifest — so you can focus on the trip itself.
Frequently asked questions
Does Samba handle capacity beyond just a headcount — vehicles, guides, gear?
Yes. Any resource — a support vehicle, a guide, a piece of gear, a mountain hut bed — can be attached to a departure with its own limit, and Samba won’t let it be double-allocated across overlapping trips. Capacity isn’t just a seat count; it’s whatever actually constrains your operation.
Can I take a deposit on a multi-day trip and collect the balance closer to departure?
Yes. Set a deposit and an installment schedule per trip, and Samba handles the rest — automatic reminders, retries on failed cards, and a self-service portal where travelers can pay their balance without emailing you. Built for the 90-plus day booking windows multi-day trips usually run on.
Do my GetYourGuide bookings show up in the same schedule as direct bookings?
Yes. Channel bookings land in the same manifest as bookings from your own site — same departure, same headcount, same passenger details. No separate spreadsheet to reconcile before you build the manifest.
What does Samba cost for a multi-day tour operator?
$0 a month, no setup fees, no contracts. The first $10,000 in bookings is free; after that it’s a flat 2% per booking, which you can absorb or pass to travelers. Stripe processing is billed separately by Stripe.
How is this different from WeTravel for a multi-day operator?
WeTravel is built for the same kind of trip — deposits, installments, group travel. The difference is who holds the money and what it costs: Samba pays out to your own connected Stripe account rather than routing funds through us, and our fee is a flat, published 2% instead of WeTravel’s paid-plan structure. If you’re already set up on WeTravel and it’s working, that’s a real reason to stay; if the fee structure or fund custody bothers you, that’s exactly the gap Samba fills.
The parts that do the work.
Run your whole season from one place.
Free to start. No setup fees. No contracts.